Conditions of Entry

Membership of Perthshire Open Studios and participation in the Perthshire Open Studios events and exhibitions is subject to the following terms and conditions. 

Please take time to read them in full before accepting them by ticking the box when applying. 

Membership

  • Application for membership of Perthshire Open Studios Community Interest Company (Perthshire Open Studios), as defined by the Articles of Association, must be made on the registration form on the website during registration period each year and the monies paid in full at the time of registration.
  • Membership of Perthshire Open Studios includes a liability limited to £1 in the event of the Company being wound up, this continues for one year after ceasing to be a member, as set out in the Articles of Association.
  • New members must reside within the PKC council area or be coming to this area to exhibit. Arrangements have been made to facilitate longstanding members who either live or exhibit outside this area. This is likely to include listings out with PKC being shown on the border to avoid distorting any maps. Clarity will be given on any impacted member listing.
  • Evidence of membership will be available in the members area of the website.
  • Membership will last until the following year’s registration opens or 1 April.
  • The annual subscription for Individual membership in 2026 will be £50 per registered artist. For collectives (up to six participating artists): each artist exhibiting in a registered venue must be registered individually as a member to be named. Groups can register and only the group co-ordinator will be named.
  • Perthshire Open Studios reserves the right to decline any membership application deemed unsuitable.
  • Members who wish to participate in Open Studios or the Summer Show are required to pay additional registration fees. 
  • Members who pay the annual subscription will remain members of the company and will enjoy the benefits of membership. If a member fails to pay the annual subscription in any one year, they will cease to be a member. Should they wish to rejoin in the future they may do so, by paying the annual subscription, any outstanding fees and making a new application.
  • All paid up members of the company shall have a vote at any meeting of the members of the company. All members will have a right to receive a copy of the minutes of the general meetings of the company (not the directors’ meetings) and to attend meetings of the members of the company.
  • Should the directors decide a vote can be taken by balloting all members.
  • As a CIC all monies remaining after the years activities will be rolled over to the following year.

Open Studios 

  • All individual artists within a venue must be registered to take part. Groups and clubs can apply to join Perthshire Open Studios.
  • All work must be designed and created/made by the artist or maker from concept to final work.
  • An Open Studios event is all about welcoming visitors to creative spaces. If members are unable to take part in their own space, they are expected to work with their chosen venue to create an open studios experience, as far as is possible, for visitors.
  • You need to be willing to be present at your studio, or chosen space, over the duration of the open studio event. Visitors will want to speak about your work. 
  • Artists must inform the public, with signage, if not present at studio or chosen space when advertised as open.
  • It is your responsibility to distribute your allocation of Perthshire Open Studios brochures. You should promote your own exhibition and not rely solely on Perthshire Open Studios marketing.
  • Once a member has paid to participate in Open Studios they must ensure they complete the registration / listing information for the required closing date. Entry fees must be paid up in full before the sign-up closure date to secure your place.
  • Perthshire Open Studios will base the production of the website and any advertising material on the information provided in the online listing form. 
  • Perthshire Open Studios reserves the right to exclude, edit or decline any content deemed to be inappropriate or offensive. 
  • It is the responsibility of each applicant to ensure all details are correct in the online application form at the time of submission and complete by the posted closing date. Proofreading of the brochure entry is the responsibility of the artist. Perthshire Open Studios accepts no liability, direct or consequential, for any errors or omissions in its advertising and promotional material. 
  • The individual accepting these conditions acknowledges they are responsible for arranging Public Liability Insurance for their studio/venue if opening it to the public for the Open Studios.  Members opening their studio/venue must ensure their studio/venue is safe.
  • Submitting Images for the Open Studios / Open Studios Showcase / Summer Show
    • Images should be of the number, resolution and size requested. Perthshire Open Studios reserves the right to use images submitted for promotional purposes. Images should also;
      • Features any artwork with space around it
      • Dressings in the image should be appropriate and not detract froma the artwork
      • Not include watermarks or copyright
      • Wall art should be photographed before being framed, no frame should be shown, only the artwork.

Exhibitions – Showcase & Summer Show

  • For either or both exhibition(s) members are required to complete the google registration form according to the information provided with it. The google forms for the Showcase or Summer Show will be available in the Members area online.
  • The member should ensure they are able to deliver and collect their artwork on the delivery day or make arrangements for a fellow artist to do so on their behalf.
  • Perthshire Open Studios reserves the right to refuse artwork not registered properly or meeting the required conditions or not suitable for the exhibition.
  • Perthshire Open Studios accepts no liability for damage to or loss of work, equipment or other property in the care of members or the visiting public or for injuries sustained by members, the visiting public or by any other person at an exhibition venue. Members must satisfy themselves that adequate insurance is in place. 
  • Should any activity be cancelled by Perthshire Open Studios it is up to the Directors to decide if any refund to members is possible and how much.
  • Should a member wish to withdraw from an event it is up to the directors to decide whether a refund can be made and to what extent. Typically, this decision will depend on timing and circumstances. We reserve the right to deduct an admin charge of £25 from any refund.
  • In submitting artwork for exhibitions, artists must ensure;
  • Wall art must have both d-rings and hanging string suitable for either a hanging system for the exhibition or a picture hook for the customer who purchases any wall art.
  • All floor or shelf items must be stable on a flat surface.
  • Artists participating in exhibitions must ensure they deliver and collect their work at the correct date and time.
  • Artists are expected to contribute to events and exhibitions by distributing brochures or leaflets, covering shifts on sales desks and promoting on their own social media and not relying solely on marketing by Perthshire Open Studios. We are a community of members and without everyone contributing the events and exhibitions can’t be as successful as we would all like. 
  • Submitting Images – see above